Tools for Thought

What GTD calls a “mind sweep” gives you permission to capture whatever’s on your mind without having to simultaneously make a decision about it. That’s a lot different than writing a to do list, where some things are clearly defined actions, some are goals and others are basically one-word notes. Unlike a to do list, [...]

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A traditional to do list and a next actions list are superficially similar, but there are a couple of key differences worth noting: Many of the individual items found on a to do list are multiaction tasks, or what in GTD are called projects. Even something as mundane a “Buy wedding gift” would be considered [...]

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Information overload is a misnomer. Whatever new information channels emerge over time, overload is the inability to prioritize. This was as true in the 18th Century as it is in the 21st Century. Anyone afflicted with information overload is preoccupied with information’s value rather than its relevance. Most information is valuable to the right person [...]

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Few things in a writer’s life are worse that staring at a screen groping for words for what seems like an eternity. Some writers can compose as fast as they can type, but most mortals’ writing process is more of a struggle. There may or may not be a way to escape the struggle entirely, [...]

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Julie Morgenstern’s SHED decluttering method has been amazing. Three months ago I pared by book collection from 673 books to 148 in one day. Yesterday, I glanced at my bookshelves and felt a twinge of discomfort. I recognized that many of the books I previously decided were essential to keep were, in fact, clutter. So [...]

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Time management is essential to getting things done efficiently, but not necessarily effectively. That distinction might seem academic, but having seen just how deeply people treat time and output as synonymous, I want to take a closer look at the premise that more time spent on a task equals more productivity. If only I had [...]

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Productivity is more than a productivity system. No matter how much you externalize your thinking, your mind still has to take responsibility for managing that thinking. Calendars and list managers are simply storage media for relieving the overhead of remembering what you have to do, making it easier to make strategic choices about which action [...]

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Whether you’re a writer, artist, scientist, or just a sentient human being, almost nothing helps stimulate the thinking and creative process more than good notebook — provided it’s actually used. In a recent post, Time, Attention and Creative Work, Merlin Mann issued the following warning about notebooks for erstwhile creatives: A notebook is basically the [...]

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One of the blank spots in the Getting Things Done system is the lack of a method for handling repetitive tasks, like exercising or writing. If done regularly enough, these routines would become familiar enough that not doing them would be an anomaly and feel odd. The trick is getting to that point in the [...]

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